How We Deliver Results

A targeted approach helps keep our delivery on time and budget but our operational cost lean. 

Recruitment & Delivery Process

Our Process

Technical staffing can be a complex challenge, especially when recruiting teams lack technical expertise. This often results in a high volume of subpar candidates being sent to hiring managers, relying on the inefficient "selection by exhaustion" method to fulfill requirements.

At Scalar Solutions, we have refined our staffing process over the years by implementing automated pipelines and AI-based recruitment tools to source high-quality candidates for our talent pool. Our recruitment and delivery teams collaborate closely with our in-house technical consultants to thoroughly analyze client requirements and identify the most suitable candidates from our curated talent pool.

By removing non-technical touchpoints from our workflow, we ensure that the right resources are matched to meet our clients' specific needs, enhancing efficiency and satisfaction.

Discovery Call:

Our process begins with a discovery call led by one of our Principal Consultants. During this session, we review your technical requirements, project scope, and key objectives. We work to clearly understand your goals, success criteria, and KPIs — laying the foundation for a successful engagement.

Requirement Draft and Signoff:

Following the discovery call, we formalize the project requirements and document them clearly. The draft is then shared with the client for review and approval — typically completed on the same day as the discovery call to maintain momentum and alignment.

Recruitment Process:

Once the requirements are approved, our Account Manager initiates the recruitment process by reaching out to our trusted talent network.

Identified candidates then undergo a rigorous screening process, which includes both personal and technical evaluations — featuring live coding sessions and domain-specific interviews with our Principal Consultants and Subject Matter Experts. This ensures that only the most qualified and project-ready professionals are presented to the client.

Interview

We present top-qualified candidates to the client’s hiring managers for the next steps in their interview process. Our goal is to deliver thoroughly vetted candidate profiles within 48 to 72 hours of requirement signoff, ensuring a fast and efficient hiring experience.

Delivery:

Once the client selects a candidate for onboarding, we conduct thorough background and reference checks, as well as drug screening if requested by the client. The contractor is then onboarded with Scalar Solutions on a W-2 basis.

A dedicated Account Manager is assigned to work closely with the client’s hiring manager, providing ongoing support and performance oversight throughout the entire engagement lifecycle — ensuring a smooth and successful project delivery.

Engagement:

Throughout the project, clients receive full access to our knowledge base, case studies, and industry insights. In addition, we provide complimentary sessions with our Principal Consultants and domain-specific SMEs for project-related consultation and guidance.

Our Principals and Senior SMEs bring decades of hands-on experience delivering complex solutions across a wide range of industries — giving clients valuable expertise and ongoing strategic support during the engagement.

Hiring Manager FAQs

Explore answers to common questions about our technology staffing process. From candidate vetting to post-placement support, this section provides clear insights into how we deliver top-tier talent efficiently and reliably. Whether you're hiring one developer or building an entire tech team, our FAQ helps you understand what to expect at every step.

  • Before we provide the candidate for an interview we first understand the high level of the project and technical details of the project on our discovery call. These calls are led by our Principal Consultants or SMEs from our Consulting team who have decades of experience in carrying out similar technical projects. This step lays a solid foundation for our downstream process in the workflow.

  • We have a strong pipeline of supply that is built using AI-based platforms and Automation which could be scaled upon demand.

  • Our candidates undergo a thorough and rigorous selection process to ensure high performance. However, if a candidate does not meet performance expectations, we offer a replacement at no additional cost.

  • Our Principal Consultants and SMEs come from hands-on technical backgrounds, with years of domain-specific experience. During the discovery phase, they engage deeply with your team to ensure they grasp the technical landscape, project scope, and critical success factors. This ensures we’re on the same page before we even begin sourcing.

  • While budget is always a concern, investing in a dedicated technical staffing partner can ultimately save you time and money. Our streamlined process reduces the risk and cost of bad hires, shortens time-to-fill, and frees your internal teams to focus on strategic initiatives. By preventing lengthy vacancies and lost productivity, our services often pay for themselves in the long run. Our simple flat placement fee structure keeps the placement cost under budget.

  • We do not have non-technical touchpoints to recruit technical candidates. Based on the discovery calls with the client hiring manager, the candidates are through our internal network and existing funnel. The selected candidates speak directly to our internal Technical Solution SME who have decades of experience in those relevant skills and domains. Our recruiters are only involved in sourcing, initial screening, scheduling interviews, and following up with the candidate.

  • We take compliance seriously. Our staffing process adheres to all relevant labor laws, industry standards, and best practices. From background checks and drug screenings to comprehensive documentation and contract management, we handle the administrative tasks so you remain compliant and focused on your business. Additionally, our dedicated support team is always available to address any concerns throughout the duration of the assignment.

  • We follow up with both the client and the candidate to gauge performance, satisfaction, and any challenges. Metrics like on-the-job performance, project milestones, and hiring manager feedback help us measure success and continually refine our approach.

  • We believe in ongoing partnership. After a successful placement, our team remains available for any support needed—whether that’s addressing performance concerns, discussing extensions or conversions, or helping manage any new requirements that emerge. We view our role as a trusted advisor for all your future staffing needs.